Reporting to the Vice President for Finance & Administration (VPFA), the Controller is responsible for all aspects of accounting and related tasks, including evaluating expenses and analyzing the BAC's financial position under specific regulatory guidelines. Under the oversight of the Vice President for Finance & Administration, responsibilities include but not limited to organizing, directing, and evaluating a wide variety of financial activities including the planning and development of the College's basic system of accounting and financial control including general ledger accounting, financial reporting, grant accounting, financial planning & Analysis and accounts payable. This position has direct supervision of staff; currently the Financial Planning & Analysis Manager, Senior Accountant, General Accounting and Financial Reporting Manager.
PRIMARY ESSENTIAL FUNCTIONS:
- Responsible for all aspects of internal controls
- Responsible for testing of integration of financial information from auxiliary systems such as Power Campus and Raiser's Edge to system of record, currently Great Plains
- Serve as primary tax matters expert for the College, providing guidance on tax matters impacting not-for-profit entities, payroll and related fringe benefits, and non-resident alien taxation
- Assist the Vice President for Finance and Administration in developing financial reports.
- Oversee, in collaboration with the Vice President for Finance and Administration (VPFA), the production of timely and accurate financial reports
- Assist the VPFA in preparation and analysis of the budget, cash management, oversight of maintaining within compliance requirements, coordination of internal/external audits and preparation of tax returns
- Ongoing responsibilities consist of direct management of the operations of the accounting department that includes general ledger, payroll, and accounts payable functions
- Responsible for monitoring and reconciliation of bank and investment balances, cash flow reports, maintenance and analysis of the general ledger
- Responsible for the timely transaction processing of accounts payable, revenue, grant accounting, and general ledger posting
- Responsible for, while not responsible for the direct supervision of the Bursar staff (reports to Student Services), accounts receivable-related internal controls and review of monthly accounts receivable activity
- Responsible for the timely and regular reporting of revenue, student accounts receivable balances, and the allowance for bad debt
- Responsible for ensuring timely reporting results on a monthly or quarterly schedule, as determined by the VPFA.
- Oversee accounting records, and maintains a system of record keeping for restricted funds, such as endowments and scholarships
- Develop and maintain relationships with outside vendors for cash management systems
- Assist with 403(b) plan administration and annual audit; serve as a member of the Retirement Planning Committee
- Administer insurance policies
- Review contracts for the College
- Provide assistance for the VPFA in the budget process
- Other duties and projects, as requested
EDUCATIONAL CRITERIA: Bachelor's degree in Finance, Accounting or equivalent is required
EXPERIENCE REQUIREMENTS: A minimum of five (5) years of successful financial management. Experience in higher education is highly desirable.
The Controller must have thorough knowledge and demonstrated experience in the development and analysis of financial information, preferably in a college or other similar not-for-profit organization, including strong knowledge of generally acceptable accounting principles. Knowledge of federally funded Financial Aid requirements and processes are desirable.
Demonstrated management skills in developing and motivating direct staff reports. Excellent organizational, communication and inter-personal skills are essential.
Computer skills using PC and proprietary accounting software are necessary. The current administrative computing systems consists of MS Dynamics GP accounting package as integrated with PowerCampus. Strong personal computer skills including knowledge of reporting writing tools, spreadsheet and other analytical software applicable to financial reporting are essential, along with the ability to develop and implement strategies regarding financial budgeting and integrated administrative systems. Knowledge of ADP payroll systems is a plus.
The position of Vice President of Institutional Advancement is a full-time position. The VP of Institutional Advancement will oversee all aspects of development for the BAC, including Annual Giving, Major Gifts, Alumni Relations, Corporate & Foundation Relations, and Development Operations. The Vice President of Institutional Advancement position requires a creative leader to work as a key member of the leadership team with the President, Board of Directors, and faculty to lead its development department. This leadership position is a unique opportunity for a talented and committed fundraising professional to help realize the "BAC To The Future" vision and significantly enhance the BAC's institutional advancement efforts. The VP of Institutional Advancement will lead a staff that is committed to advancing the profile of the BAC across all constituencies and significantly increasing the level of philanthropic support.
Responsibilities and Duties
- The overall value-based leadership and strategic direction and execution of fundraising actions in support of the BAC To The Future strategic plan.
- Spearheading the cultivation, solicitation and execution of gifts, and stewardship of donors.
- Hiring and managing development staff, and preparing and managing fundraising budget.
- Working closely with the BAC leadership and other support networks, including the President, board and faculty in developing a prospect pool of individual donors.
- Collaborating with BAC leaders to identify corporate and foundation opportunities for support.
- Demonstrate the BAC's standards of professionalism encapsulated in the College's values of design, diversity, empathy, excellence, inclusion, innovation, integrity, resilience and respect.
- Appreciation and understanding of the Boston Architectural College's unique mission, innovative educational model, and ability to communicate them.
- Demonstrated major gift success including strategy development, cultivation, solicitation, and stewardship.
- Senior-level fundraising achievements, including planning for, growing and managing a successful development program and or/capital campaign, and to manage Legacy giving efforts.
- Excellent writing and presentation skills.
- Interest in design and awareness of the requirements of higher education
- Ability to work collaboratively in a complex organization.
- The ability to think and plan strategically.
- The ability to lead, manage and motivate staff.
- The ability to work collaboratively with volunteers.
- Interest in assisting with the College's capital and global development efforts.
- Experience motivating and managing volunteer leadership.
- Availability for travel.
Master's degree plus ten years of progressive professional development and Institutional Advancement experience.
ABOUT THE BAC
The Boston Architectural College (BAC) is an independent, professional college in Boston's Back Bay that provides an exceptional design education by combining academic learning with innovative experiential learning and by making its programs accessible to diverse communities. The College offers professional and accredited graduate and undergraduate degrees in architecture, interior architecture, landscape architecture, and design studies. The core of the BAC experience is a unique learning model where design education happens in the classroom and in the professional workplace simultaneously. Students are taught, mentored, and advised by over 400 practicing professionals, strengthening the connection between workplace experience and classroom learning. Founded in 1889 as a club for practicing architects, the BAC has remained closely tied to Boston's professional design community throughout its history. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement.
Statement Of Equal Employment Opportunity and Non-Discrimination
The BAC is committed to providing equal opportunity in employment and education to all employees, students, and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, religion, color, sex, age, ethnic or national origin or ancestry, veteran status, physical or mental disability, pregnancy, sexual orientation, gender identity or expression, genetic information, veteran or military status, membership in Uniformed Services, or any category protected by applicable state and federal laws.
Individuals may not be discriminated against in the terms and conditions of their employment or academic program or be subject to harassment in the workplace or academic environment. Such conduct is illegal under both federal and Massachusetts state law, including Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Violence Against Women Act, Massachusetts General Laws chapter 151B, § 4, Massachusetts General Laws chapter 151C, § 2, and Massachusetts General Laws chapter 214, § 1C. Furthermore, conduct prohibited under this policy is incompatible with the values and mission of the BAC and is strictly prohibited by the BAC. Unlawful discrimination, harassment, and retaliation by officers, faculty, managers, supervisors, employees, students, vendors, clientele, and contractors will not be tolerated.
Inquiries concerning the BAC equal opportunity policy may be referred to the Director of Human Resources Development, email@example.com.
- Team and Interpersonal Skills: Success in this position requires positive relationships with other team members including support staff and senior staff.
- Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, treat students and other employees in such a way that they feel well served by a professional representative of the BAC.
- Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of student and employee records, but also the ability to discern when it is appropriate to divulge privileged or confidential information.